Finances/Treasurer

Public Records Policy

Access to information concerning the conduct of the people’s business is a right of every person. Records of the Findlay City Schools (FCS) which are not exempt from disclosure under the law are available for inspection and copying in accordance with the Ohio Public Records Act. Requests for records may be made during regular business hours to:

Findlay City Schools Treasurer
1100 Broad Avenue
Findlay, OH 45840
Phone: 419-425-8237 Fax: 419-425-8203
E-mail: pharrington@fcs.org

The Findlay City Schools, in accordance with the Ohio Revised Code, defines records as including the following: Any document – paper, electronic (including, but not limited to, e-mail), or other format – that is created or received by, or comes under the jurisdiction of a public office that documents the organization, functions, policies, decisions, procedures, operations, or other activities of the office. All records of the FCS are public unless they are specifically exempt from disclosure under the Ohio Revised Code.

Records that have been requested may be reviewed at all reasonable times during regular business hours. If someone wishes to view public records of the FCS, they will promptly be made available. If someone wishes to receive copies of records, they will be provided within a reasonable period of time. “Prompt” and “reasonable” take into account the volume of records requested, the proximity of the location where the records are stored, and the necessity for any legal review of the records requested.

Once a records request has been received, a response will be made or an acknowledgement of the request will be provided with: 1) an estimate of when a response can be expected, 2) an estimated cost if copies have been requested, and 3) the items (if any) that may be exempt from disclosure. If at any time prior to completing a response, FCS believes the response will take longer than initially estimated (due to the volume of records requested, the proximity of location where the records are stored, or the complexity of the legal review), the FCS will inform the person making the request of such a change.

It is within the public’s rights NOT to: Disclose their identity to the FCS when requesting records; Provide FCS with a written request (although this is helpful in clarifying the request); nor Provide a reason why the records are being requested. Any denial of requested public records must include an explanation, including legal authority. If portions of a record are public and portions are exempt, the exempt portions will be redacted and the rest released. If there are redactions, they will be accompanied by a supporting explanation, including legal authority. Public record requests that are denied because the request is overbroad, ambiguous, or does not reasonably identify the record, will include a response as to how FCS records are maintained and the request may then be revised. A fee for copies of public records may be charged which covers the direct costs of duplication incurred by FCS. The current fee is $0.05 per page and $1.00 per CD-ROM. In addition, actual cost of postage or other delivery costs may be charged. Payment of such fees may be required prior to processing a request. The treasurer has the authority to waive fees that are less than $5 per month. Board Approved 1/14/08 Revised 8/26/13 Revised 8/2/2017 Revised 11/1/2021

To learn more about the Board of Education, click here. 

To view policies, minutes, and financial information, click here for Board docs. 

• This section is intended to help answer questions about the need for, and the timing of, school levies. 
  
  Introduction
  
  The cost to educate young people across the state is significant and those costs continue to rise. More Ohio tax dollars are spent for primary and secondary education than for any other single governmental function. The complexities of school finance practically require that taxpayers have the equivalent of a finance degree in order to understand how the money is spent. While it is increasingly difficult to understand the complexities of how schools within the state of Ohio are funded, it is also increasingly critical that taxpayers understand these issues in order to be informed voters.
  
   

View and select criteria to see the state funding formula for each school district including Findlay’s.

School Funding Formula - Findlay City Schools

Still interested in learning more? Read a more in-depth explanation of school funding, visit the Ohio Department of Education's School Funding website: 

https://education.ohio.gov/Topics/Finance-and-Funding/School-Payment-Reports/State-Funding-For-Schools

Local Support
The property tax is the predominant method communities use to raise additional revenues in Ohio. The property tax comes in two forms:

Real property tax- This is a tax levied on land and buildings located within the school district. Private individuals, businesses and public utilities that own land and buildings pay this tax.

Tangible personal property - This is a tax levied on furniture, fixtures, machinery, equipment and inventory owned by business.

Key factors used in calculating property tax bills are the assessed valuation of property and the millage rate. The county auditor of each county in the state has the responsibility of appraising all taxable real property once every six years to determine the values. Every third year after each reappraisal another form of reappraisal, called an update, is conducted. Property tax bills are calculated on the assessed value of property, which equals 35 percent of the fiscal officer's appraised value. For instance, a home with an appraised value of $100,000 will be taxed on a value of $35,000.

Mills
Local property tax rates are always computed in mills. One mill costs the property owner $1.00 for every $1,000 of assessed valuation each year. In our example, the $100,000 will produce $35 in tax revenue for each mill.

In Ohio, millage is referred to as "inside" millage and "outside" millage. Inside millage is the millage provided by the Constitution of the State of Ohio and is levied without the vote of the people as established very early in the State's history. The inside millage rate is limited to ten mills in each political subdivision. Public schools, cities, counties and other local governments are allocated a portion of the ten inside mills.

There are two major forms of tax credits property owners receive.

The first is a 12.5 percent millage rollback. With this credit, a homeowner receives a credit of 12.5% on the total gross property tax amount due. In our example, the property owner would receive a credit of $4.38 ($35 x .125).   

The net tax bill would be $30.62. The State of Ohio reimburses the amount of this credit back to all the taxing authorities, so they end up collecting the full amount of the levy.

These two tax credits have been changed in HB 59 passed in 2013 for future tax levies.

HB 920 - The Controlling Factor
Another key tax credit is known as House Bill 920, which went into effect in 1976. This credit effectively freezes all voted real property millage at the dollar amount collected the first year the millage went into effect. As property values rise through reappraisals, the outside millage rate is commonly referred to as "effective" millage. The inside mills are not affected by the House Bill 920 credit, so a small amount of additional revenue is gained as property values increase.

State Support
State Foundation - The State of Ohio provides funding to school districts by way of a foundation formula. The foundation formula method of funding Basic Aid takes into account the ability of school districts to raise taxes locally as well as a state determined minimum amount necessary per student to provide an adequate education. The formula is designed to provide a higher level of assistance to school districts with low property wealth relative to districts with higher property wealth. For more information for each school district you can find it at the Ohio Department of Education website:http://education.ohio.gov/Topics/Finance-and-Funding/State-Funding-For-Schools/Traditional-Public-School-Funding

How Do Schools Raise Additional Funds?
The property tax is the main funding mechanism available to school districts to increase revenue. State law makes a distinction between operating funds and capital improvement funds. Proceeds from an operating levy can be used for any legal expenditure by a board of education. Most of the funds derived from an operating are used to run a school district, such as salaries and benefits for personnel, textbooks, classroom supplies, utilities and repairs. Following are the types of operating levies:

Regular operating levy for current expenses- A millage rate is submitted to the voters for approval, not a dollar amount. The millage rate will be adjusted as property values change pursuant to HB 920. This levy can be voted in for one to five years or for a continuing period of time.

Emergency Levy- This type of levy is submitted to the voters as a dollar amount. For example, "The emergency levy will raise $1,000,000 per year." An emergency levy can only be voted in for a period of time from one to five years, and expires after the time has elapsed unless renewed by a vote of the public.

Incremental Levy- This can be either in terms of millage incremental or dollar incremental. In these instances, millage rates or dollar levies are phased in over a numbers of years up to five. Millage incremental levies can be for a continuing period of time or one to ten years in duration. Dollar incremental levies can have a duration of one to ten years.

Capital involvements can be funded in two forms- Permanent improvement levies and bond issues. All funds received by school districts from permanent improvement levies and bond issues must, by law, be used for the purposes intended and cannot be used for operating expenses of the districts.

Replacement Levy- A replacement levy can replace all or a portion of an expiring levy. It is used when the effective rate had been lowered and can restore the rate of the tax to its original rate, thus generating increased dollars. A replacement levy can raise more revenue than the levy it replaces because the original levy may have been through one or more reassessment. With each reassessment, if the value of real property in the school district had increased due to inflation, the H.B. 920 tax credit factor will have been applied to the voted levy, reducing the effective mills.

Permanent Improvement Levy- Permanent improvement levies for specific projects can last from one to five years. Permanent improvement levies for general on-going permanent improvements can be levied for a continuing period of time.

Bond Issue- A bond issue is a tax, the proceeds of which can only be used to pay bonds and notes issued by school districts for the purposes of permanent improvements. Bond issues are normally used for building new or additions to buildings. However, proceeds of a bond issue cannot be used for operational costs of the new facility (ies). This is often a source of misunderstanding. People remembering a bond issue was passed for a new building can't understand why "the district built a new building without having the money to operate it." Many times an operating levy must also be passed to help pay for the operational costs when the new building was necessitated by increased enrollment.

Ohio Lottery 
Many people believe that proceeds from the Ohio Lottery provide schools in the state with substantial revenue each year. In fact, lottery proceeds make up only a small portion of the state's total education dollars. For a typical district in Ohio, the legislature asserts that the lottery pays between 6% and 8% of their expenses. However, the lottery had actually had a negative impact on school funding in the state. In 1975, Ohio put almost 44.5% of every state budget dollar into education. In 1995, that amount had fallen to less than 32%. While lottery dollars were intended to supplement educational funding, they actually supplanted state funds, which were then diverted to other uses. Although lottery proceeds are an additional source of revenue for public schools, they constitute, only a small portion of the local school budget and in no way replace the need to ongoing local support.

What Does All This Mean to County Taxpayers?
While state legislators continue to wrestle with issues of equity and fairness in funding public education in Ohio, public schools continue to depend on the support of local taxpayers. There is no quick fix or easy solution coming from the state or federal level. Despite this, children continue to come through doors of our schools each day asking and deserving to be educated. We must press our elected representatives to find a more efficient way to fund education. Until the state creates a new system on funding schools, local taxpayers in Ohio will continue to shoulder the responsibility of providing quality education for our children.